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Print A Free W-9 Form
The 2012 W-9 Form is used to request either the Social Security Number (SSN) or Taxpayer Identification Number (TIN) of a U.S. citizen - or a resident alien who has a green card. IRS Form W9 is typically used by a business that hires a contractor to do work, so if you are an independent contractor, you may need to have one on hand to submit when it is requested from you by any business that hires you.
If you don't already have your own Tax ID Number because you are just started or are starting your own business, you can always apply for one.
Businesses that request and collect a W9 from you will not actually submit it to the IRS with any of their tax return information. This information is simply kept on file with their business records until such time that it may be necessary to prepare a 1099 to report to the IRS income paid to you that may be taxable.
You can also incorporate a substitute Form W-9 into other business forms you customarily use, such as account signature cards. However, the certifications on the substitute Form W-9 must clearly state (as shown on the official Form W-9) that under penalties of perjury: 1. The payee’s TIN is correct 2. The payee is not subject to backup withholding due to failure to report interest and dividend income, and 3. The payee is a U.S. person. You may not: 1. Use a substitute Form W-9 that requires the payee, by signing, to agree to provisions unrelated to the required certifications, or 2. Imply that a payee may be subject to backup withholding unless the payee agrees to provisions on the substitute form that are unrelated to the required certifications.
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